Introduction: Keeping Pace with Progress at "Mona News Website" At "Mona News Website," we believe that keeping pace with progress is not merely a slogan, but a continuous monitoring of the latest modern management methodologies. Today, we open a vital file touching the nerve of major institutions: activating the "Role of Committees and Oversight" and shifting "Board Governance" from traditional frameworks to smart digital systems that ensure effectiveness and transparency. Here, we discuss how the Board Chairman can transform committees from mere advisory structures into effective engines for decision-making.

First: The Chairman’s Responsibility Towards Sub-Committees: Conducting the Orchestra

In the modern perspective, the role of the Chairman of the Board is not limited to managing meetings and allocating speaking time. It extends to a deeper and more critical responsibility: ensuring that the technical arms of the Board (such as the Audit Committee, Risk Committee, and Nomination & Remuneration Committee) operate at peak efficiency and in perfect harmony.

The Chairman is the "Maestro" who ensures that the voice of every committee is heard and influential. This is the essence of activating the Role of Committees and Oversight within the institution. To achieve this goal, one must rely on advanced technical mechanisms that ensure:

1. Effective Oversight: What Gets Measured Gets Managed The concept of oversight here goes beyond merely forming committees and meeting legal requirements for their establishment; it requires continuous and precise verification that every committee is exercising its duties effectively and in accordance with its approved Charter.

To enhance the Role of Committees and Oversight, the Chairman must possess a digital dashboard containing precise Key Performance Indicators (KPIs). These should clarify the activity of each committee, not only in terms of meeting frequency but also regarding the quality of decisions, task completion rates, and the commitment of members to attendance and active participation. The existence of these indicators is essential because any leniency or "laxity" in this aspect weakens the Role of Committees and Oversight, turning these important bodies into "rubber-stamping" entities, thereby losing the ability to protect shareholder interests and detect flaws before they escalate.

2. Information Flow: The Lifeline of Rational Decision-Making The quality of strategic decisions at the main Board level depends entirely on the quality and purity of data coming from below (from the committees). Often, Boards suffer from an informational "bottleneck" that delays the arrival of facts.

Therefore, it is essential to ensure that the outputs and recommendations of these committees reach the main Board table in a timely manner and with extreme accuracy, free from any "filtering" by executive management or delays caused by bureaucracy. The smooth flow of data without obstacles is the "artery" that nourishes the Role of Committees and Oversight and gives it life, granting the Board the superior ability to sense risks remotely and seize investment opportunities as soon as they appear, rather than taking delayed reactions based on outdated reports.

Second: "Horizontal Integration" Strategy: Ending the Era of Isolated Silos

One of the most dangerous structural gaps and fatal flaws in traditional governance is what we call "Committee Isolation" (Silos Effect), where each committee operates in an "island" separate from the others and even from the parent Board.

This separation creates serious risks; the Risk Committee might issue an urgent and highly important recommendation regarding an imminent threat, but due to weak communication channels or reliance on traditional correspondence, this recommendation is not immediately included in the Board's priorities. This time lag not only kills the information but disables the Role of Committees and Oversight and empties it of its true content, turning it into a formal procedure devoid of effectiveness. Here, smart technical solutions come into play to bridge this gap and achieve dynamic integration via the following mechanisms:

1. Automated Linking of Outputs to the Agenda: From Archiving to Execution The optimal solution to break the deadlock lies in Full Automation; a digital bridge is built to link the outputs of committee meetings automatically to the main Board’s agenda.

How does it work? As soon as a recommendation or decision is approved in a sub-committee, the system immediately—and without human intervention—migrates this recommendation to appear as an item ready for discussion or approval before Board members in their next meeting. This technology revolutionizes the methodology, transforming the Role of Committees and Oversight from paper reports gathering dust in drawers into practical steps and direct executive actions that impose themselves on the decision-making table.

2. Bridging Regulatory Cracks: The Institutional Safety Net In the hustle of daily work and the complexity of responsibilities, important details may be dropped inadvertently, known as "Falling through the cracks."

This technical mechanism prevents this entirely, acting as an "unforgettable institutional memory." The system closes the door to forgetting decisions or delaying their elevation, ensuring every recommendation is tracked until resolved. This system acts as a safety net ensuring that the strenuous efforts made in committees are not lost, nor are fateful decisions delayed due to paper bureaucracy or administrative forgetfulness, thereby establishing the Role of Committees and Oversight as an impregnable fortress protecting the institution from administrative confusion and ensuring a unified strategic direction.

Third: Compliance Tracking System

To ensure a disciplined, legal work environment protected from operational risks, it is not enough to set laws; one must activate smart oversight tools acting as a vigilant "Digital Guardian" for the entire system. This system is the true guarantor for the continued effectiveness of the Role of Committees and Oversight in the long term, through:

1. Smart Alert System: Combating Legislative Obsolescence Policies are not documents written to be stored; they are living entities that must evolve. The system launches automated, scheduled alerts to officials when the review dates for internal policies and regulations approach. This procedure ensures they are updated regularly and do not become obsolete or conflict with new laws, reinforcing the Role of Committees and Oversight in keeping the institution always on the "Safe Side" legally and legislatively.

2. Controlling Executive Management Powers: Governance of Boundaries The Delegation of Authority (DOA) matrix is the constitution governing spending and decision-making. Technology comes here to monitor decisions to ensure the granted powers are not exceeded. The smart system ensures that executive management operates strictly within the permitted limits and alerts immediately—sometimes stopping the action—when any operation requires Board approval and does not fall within the sole authority of the administration. This automated control is the core of the Role of Committees and Oversight in protecting company assets and preventing unilateral decision-making.

Fourth: The Desired Fruits of This Transformation

Applying this advanced methodology in Board management is not merely a "software upgrade," but a strategic investment that redefines the institutional DNA. Activating the Role of Committees and Oversight through smart systems yields immediate and tangible gains for the institution, represented in:

1. Response Speed and Institutional Agility In the fast-paced business world, timing is everything. Traditional methods often suffer from a fatal "Time Lag"; a risk might be detected in the Audit Committee, but not discussed in the Board until weeks later.

• Direct Impact: The new system eliminates this delay, minimizing the time between detecting risks in committees and taking decisions in the Board.

• Added Value: This transformation grants the institution high flexibility to deal with crises before they escalate, making the Role of Committees and Oversight proactive rather than merely reactive.

2. Legal Fortification and Full Compliance Legal risks are the nightmare that haunts any Board of Directors. Relying solely on the human element to remember regulation renewal dates or authority limits is an uncalculated risk.

• Direct Impact: The system ensures that all regulations are always up-to-date according to the latest legislation, and that powers are exercised strictly within their correct, electronically documented framework.

• Added Value: The system creates an indisputable "Audit Trail," protecting Board members and management from accountability, and strengthening the Role of Committees and Oversight as a legal shield fortifying the institution and ensuring the integrity of its position before regulators and shareholders.

3. Decision Wisdom and Quality Guidance The ultimate goal of governance is not to restrict work, but to illuminate it. Major strategic decisions should not be built on intuition or fragmented, separate reports.

• Direct Impact: This ecosystem provides a comprehensive "Holistic View" to the Chairman, linking outputs of various committees (Finance, Risk, HR) into a unified dashboard.

• Added Value: Empowering leadership to make decisions based on accurate, interconnected data (Data-Driven Decisions). Here, the Role of Committees and Oversight manifests in its finest form, transforming from a mere "error checker" into a "strategic compass" guiding the ship toward safety and sustainable growth.

Conclusion: The Future of Governance... From Compliance to Empowerment

At the end of this file, we arrive at a fundamental truth: Governance in the digital age is no longer just checklists or routine procedures; it is the mastermind ensuring the safety and sustainability of the entity.

The transition to smart systems is the decisive step that moves the Role of Committees and Oversight from a mere "formality" for legal compliance to a "driving force" for strategic empowerment. Through automated linking, real-time oversight, and compliance tracking, the Board of Directors transforms from an observer of past events into a maker of the future.

At "Mona News Website," we believe that the institutions leading the scene tomorrow are those that realize today that investing in governance technologies and activating the Role of Committees and Oversight is the true guarantee for a safe passage toward growth and leadership.