Booklet: “Modern Meeting Management: Automation, Execution, and Follow-Up”

In today’s fast-paced era of digital transformation, meetings are no longer just routine gatherings for exchanging ideas — they have become a strategic cornerstone for knowledge management, decision-making, and driving organizational change.

This comprehensive booklet redefines the concept of institutional meetings through a modern and intelligent lens, grounded in technology and focused on enhancing productivity and governance within the workplace.

It takes you on a complete journey — from digital planning and smart preparation, covering how to design digital agendas, set objectives precisely, and organize invitations and participants through platforms like Microsoft Teams and Google Calendar; to the real-time management of meetings, using interactive tools to moderate discussions and maintain engagement; and finally to automated documentation and follow-up of decisions through intelligent systems such as DocSuite, specialized in enterprise meeting management.

The aim of this booklet is to empower leaders, managers, and executive teams to transform meetings from a repetitive burden into a strategic tool for decision-making and performance enhancement. It does so through practical, well-structured steps and real-world success stories inspired by Saudi and global organizations that have embraced digitalization in their meeting ecosystems.

The booklet also explores the latest global trends in automation and system integration (ERP, HR, and Meeting Systems), and demonstrates how smart archiving and digital signatures can strengthen governance, transparency, and accountability in tracking post-meeting recommendations and decisions.

It concludes with a five-stage roadmap to help institutions embark on the journey toward fully smart meetings, including:

1. Assessing the current state of meeting management.

2. Developing an internal digital meeting manual that defines policies and roles.

3. Selecting the right tools and digital platforms.

4. Training teams in digital communication and time management.

5. Measuring impact and continuously improving meeting effectiveness.

This booklet is not just a theoretical guide — it is a comprehensive, hands-on framework that organizations can adopt to enhance collaboration, strengthen governance, and achieve measurable results through smarter, more agile, and more efficient meetings.

💠 Click here to download the full PDF booklet